Issuu supports the ability to manage your content as a team with Groups. All Issuu accounts are by default individual accounts. With Groups feature you can recreate the Individual account into Group account and share the workflow with your team.
With the Group account you set up the admin (owner) who has access to everything, including the Billing and Settings. The rest of the team (regular team members) will have access to everything related to publishing.
NOTE: Remember that Groups feature works only on desktop and on mobile web, not on Issuu app.
- On our Premium plan, 3 users (1 Admin/Owner + 2 team members) are included
- On our Optimum plan, 25 users (1 Admin/Owner + 24 team members) are included
If you need more users, please contact us.
GROUPS - How does it work?
Example: Imagine you are administering your company account - BikeNow - and you want to give access to the account to your colleagues. You are a Marketing Director Jill and you want your Communications Manager Kyle and an Intern Andy to access the content and do whatever is needed - upload, publish, get codes for embedding, create Fullscreen sharing links, GIFs, Article and Visual Stories - all this can be managed by the team members.
TIP: Watch the video tutorial with FAQ.
For a step by step guide accompanied by screenshots continue below.
Create a Group Account and Admin/Owner Account
1. Go to the ACCOUNT SETTINGS below your profile image and then select GROUPS to convert your existing Issuu account.
NOTE: When you convert your existing account into a Group account, the web address of your existing account becomes the Group web address.
In this step you also need to select an email address that will be registered for the Group account to receive updates and newsletters. You won't be using this email to log in.
See that we selected a generic email address firstname.lastname@example.org.
2. From there, you will create the Admin/Owner account for yourself using a different email address to the one you used for the Group account.
Your Admin/Owner account has been created. Review the information on the page to ensure everything is correct.
NOTE: You will be logging in using the Admin/Owner account. In order to access the Group account you will simply toggle between these two.
Accessing Group Account
1. It is not possible to access Group account directly. To access Group account, you need to login to your Individual account (either the Admin/Owner or a team member) and then switch or toggle to your Group account from the toolbar you get by hovering over the profile image.
Example: From the image below:
- Individual Account name is Jill_Jones which is linked with email address email@example.com
- Group Account name is BikeNow which is linked with email address firstname.lastname@example.org
It is not possible to access BikeNow (Group account) directly. To access this Group account, all members need to login to their individual account. It is Jill_Jones in this case.
2. Only the Admin/Owner of the group account can access Services, Settings and Billing pages.
Inviting the Other Members
On the Premium plan you can invite 2 team members. Optimum plan lets you invite 24 team members to manage your Group account.
NOTE: Only Admin/Owner can add new team members.
1. Log in to your Admin/Owner account and switch to the Group account.
2. Go under Account Settings and select Groups.
3. Type in your team member's email address and hit INVITE.
Note: Your team members need to have their individual Issuu accounts before they get the invitation to join the Group account.
In this example we are inviting Kyle who has an existing Issuu account:
4. If your team member doesn't have an Issuu account you can type their email and hit INVITE VIA EMAIL. This will send them a notification to create an Issuu account.
Once they register their Issuu account, type in their email address again. The invitation will be sent.
In this example we are inviting Andy who has not an Issuu account yet:
5. Your team member(s) will receive an email invitation to the Group account. They need to accept the invitation to continue on Issuu and to be able to toggle between their individual and the Group account.